Moving your office during winter – Is it possible?

A street in New York covered in snow , which makes it clearly visible how moving your office during winter is challenging.

Even though it’s not recommended to move during winter, no matter what type of move we’re talking about, sometimes it’s necessary to do it. It’s not impossible of course, but it does require a lot of time and organization. If you’re moving your office during winter, we have some tips for you on how you can make it possible and stress-free.

Hire reliable movers when moving your office during winter

When moving your office in general you need to make sure you find a reliable company that will help you do this without any troubles and as fast as possible. Having a moving company do the moving for you will let you focus on your own schedule and run your business even though you are in the middle of a relocation process. As winter is the time for the holidays, the last thing you need to worry about is the move.

Packing supplies

The next most important thing is to find good-quality packing supplies. As you are moving your office during winter, you need everything to be as well-protected as possible. This is why you shouldn’t try to find ways to save up on packing supplies. Here is a list of the supplies you are going to need:

  • plastic boxes
  • bubble pack
  • wrapping paper
  • packing peanuts
  • tape
  • tape dispensers
  • markers
Cardboard boxes.
Cardboard boxes aren’t good for moving during snowy winter days.

Using cardboard boxes when moving your office during winter is never a good option. Cardboard can get wet and if it’s snowing outside, everything you pack might get wet too. To avoid this situation, use plastic boxes. These boxes are reusable and you won’t have to throw them away. This means that you could also use these boxes for storing away the things that you don’t need in your new office space.

Bubble pack is necessary for securing delicate items and packing peanuts come in handy when you are packing office supplies. Having a lot of tapes when you are packing is also very important because you are going to use tape for securing all the boxes. As you will be moving computers and other electronic devices, securing your boxes should be a priority.

How to pack properly when moving your office in winter?

Packing is the hardest part of the moving process no matter what time of the year it is. It takes a lot of time. If you just don’t have a lot of time on your hands, consider hiring a packing service. Some moving companies offer this service. This can be very helpful for both you and your employees.

But if you think this isn’t necessary, you and your employees can pack up your entire office in no time. Make sure each one of your employees packs up his own desk. This will speed up the process and it will also make unpacking much easier as everyone will know what and how they packed up their stuff. Make sure everyone labels their boxes so they don’t get mixed up during the relocation.

A label.
Remember to label each box.

Best time to move an office

As you are running a business, you need to know when exactly is the right time to move an office. You want to avoid moving during the working days. This can set back your business as you will have to give everyone a day or two off while the things are being transported and unpacked. So, it’s best to use the weekend for moving your office. And as you are moving during the winter, moving over the weekend is the best option as there won’t be a lot of traffic on the streets as everyone is at home during the weekend and your movers will be able to relocate your entire HQ in no time.

As you want to make the most of all of this, it’s best to start early. The earlier the better. If your movers can start loading their truck with your boxes around 8 am, that would be great. The more of the day you use, the sooner you will be back in business. Plus, you have to consider the fact that the night falls down much earlier during the winter. You don’t want your movers to unload the truck with your items while it’s dark outside and the roads are slippery. This is exactly how people get hurt and things get damaged which are both situations you don’t want to occur during this relocation.

Winter roads.
To avoid traffic, move early in the morning over the weekend.

Keep your eye on the weather and the roads

As we’re talking about moving during the winter, you have to keep your eye on the weather. If there’s a snow storm coming your way, you might want to postpone your move a little or push it back. Winter weather is very unpredictable and it can also be very dangerous. Big amounts of snow can make your moving truck stuck somewhere. This is why it is also necessary to track the roads on the day of the move. See if they’ve cleared the snow and made the roads driveable.

Things go wrong

A very important thing to have in mind when moving your office during winter is that things can go wrong no matter how organized you are. Winter is unpredictable and the weather is not your fault. But it’s also important to always stay calm even when something wrong happens. Being calm will result in a faster solution to the problem that occurred.

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